What Landlords Need To Know About Tenant Referencing

Tuesday, February 24, 2015

The Importance Of Conducting Proper Tenant Referencing 
And Background Checks On All Tenant Applicants 

The Importance Of Proper Tenant Referencing Checks

The Importance Of Proper Tenant Referencing Checks

It is vital that UK private rented sector landlords conduct the proper tenant referencing and background checks on all prospective tenant applicants before granting a tenancy.

Landlords need to know exactly who they are allowing to rent their properties and comprehensive tenant referencing carried out by specialists provides enough detailed information for landlords to base a tenancy decision on.

Landlords need to do thorough credit and tenant reference checks for each adult, (18+), requesting the tenancy in a rental property, as the names of all adults residing in the property should appear on the tenancy agreement.

Landlords can choose to conduct the tenant reference checks themselves to build their own tenant risk profiles, but the process can take quite a long time to perform unless they have access to a number of databases providing public as well as personal information on individuals.Legal 4 LandlordsLegal 4 Landlords are the UK’s market leading providers for comprehensive tenant referencing, with a pioneering  system that is unrivalled in efficiency, accuracy and reliability. Legal 4 Landlords most advanced tenant reference system is more efficient and more reliable than any other tenant referencing system available on the UK market, cross referencing tenant application data to produce a detailed tenant risk profile of the applicants, allowing letting agents and landlords to track and manage all their tenant reference reports online within just a few clicks.

Tenants should be made aware that they are going to be referenced and given an overview of the process. Tenants should be given the opportunity to disclose any information from their past that they feel could go against them, including admitting unresolved debts, missed rental payments, CCJ’s etc, this information does not necessarily have to be used against them and can provide a base degree of honesty which could influence the landlords final decision.

Provide all prospective tenant applicants with a detailed application form either online or as a hard copy that they must complete and return before they will be considered for a tenancy and all information should be treated confidentially.

The basic information required for comprehensive tenant reference includes:

  • Full name of applicant – including any middle name, maiden name or aliases
  • National insurance number / Passport number
  • Date of birth / Gender
  • Email address
  • All contact telephone numbers including mobiles
  • Current address (most recent)
  • Previous addresses for past 6 years
  • Employment details (including salary) – permission to contact
  • Current landlord / agent contact details
  • Previous landlord contact details

Tenant applicants should also be given guidance information by the landlord or letting agent during the application process that should include the following points:

  • Details of any fees required to secure the rental property
  • Details of who will conduct tenant referencing and credit checks and what they will be checking for.
  • Itemised cost of tenant referencing and credit checks – (if appropriate)
  • Request to see tenant ID including photograph – (passport / driving licence)
  • Details of what will happen if the tenant fails the tenant referencing process
  • Details of what will happen if the tenant passes the tenant referencing and credit check process
  • Details of where the tenant’s deposit will be officially registered
  • Check In arrangements.
  • Details of rent payment information.
  • Check out arrangements / charges (if appropriate).

Checks on the applicant’s credit worthiness and authenticity of the tenant’s personal details are very basic requirements, however there are a number of tenant referencing packages providing different levels of detail for landlords and letting agents to choose from including:

Instant Tenant Reference£12.00

Download FormInstant Tenant Referencing - Complete Online

Legal 4 Landlords instant tenant reference is exactly what it says it is – an instant service, which will generate a permanent decision. The instant tenant reference form can be completed online or by downloading a PDF form from the link above.
Letting agents registered to use Legal 4 Landlords online system can easily upgrade any instant tenant reference to a full tenant reference without an additional credit check, without being charged for the initial instant tenant reference.

More details about Legal 4 Landlords Instant Tenant Referencing >


Full Tenant Reference£35.00

Full Tenant Referencing - Complete Online

Full Tenant Referencing - Download Form

Legal 4 Landlords full tenant reference is the most popular and most comprehensive tenant reference report available on the market.
This report carries out a vast amount of checks to verify tenant ID’s, analyse tenant applicants financial situation and affordability, verify tenant’s bank account details, and provides an insight in to the applicants lifestyle – which combined will help landlords and letting agent choose the right tenant for a rental property.

90% of Legal 4 Landlords Full Tenant References are completed with 48 hours.

More details about Legal 4 Landlords Full Tenant Referencing >


Full Fast Track Tenant Reference£45.00

Full Fast Track Tenant Referencing - Complete OnlineFull Fast Track Tenant Referencing - Download Form

Legal 4 Landlords full fast track tenant reference contains the same vast amount of checks that the Full tenant reference report contains which will give landlords and letting agents an in-depth report on the potential tenant’s suitability. The only difference is that the fast track tenant reference will be completed much quicker, which makes it ideal for urgent cases when the landlord or letting agent require the report to be completed in less than 4 hours.

More details about Legal 4 Landlords Full Fast Track Tenant Referencing >


Student + Guarantors Reference£40.00

Student & Guarantors Reference - Complete OnlineStudent & Guarantors Reference - Download Form

The Student + Guarantor Reference is a great value cost saving report which effectively provides two reports in one. Combined on the same report Legal 4 Landlords analyse the student (potential tenant) alongside their guarantor. This report can be particular useful when the rental payments are to be met in part or in full by the students guarantor (usually their parent).
NOTE: This Student + Guarantor Reference maybe also suitable for other non-working tenants when their rental payments are being met by other means, for example housing benefit tenants.

More details about Legal 4 Landlords Student + Guarantors Referencing >


UK Company Credit Check£20.00

UK Company Credit Check - Complete OnlineUK Company Credit Check - Download Form

Legal 4 Landlords company credit reports are high quality assessments, combining information from daily updated reports sourced directly from Companies House, The Registry Trust and The London & Edinburgh Gazette with notes on the relevant business to help make informed business decisions.

More details about Legal 4 Landlords UK Company Credit Check >


Overseas Company Credit Check£60.00

Overseas Company Credit Check - Complete OnlineOverseas Company Credit Check - Download Form

Given enough information Legal 4 Landlords can carry out a company check in any of the below countries:

France, Ireland, Sweden, Holland, Belgium, Germany, Finland, Spain, Italy, Norway, Czech Republic, Poland, Portugal, Latvia, Iceland, Lithuania, Malta, Russia, Ukraine, Slovakia, Greece, Switzerland, USA, Canada.

More details about our Overseas Company Credit Checks >

Legal 4 Landlords have built the UK’s most powerful online tenant referencing system available on the market today that is currently unmatched by other tenant referencing providers.

Legal 4 Landlords also have the ability to consult their extensive tenant eviction and debt recovery database to check that they have not had any previous dealings with your potential tenant(s), which would be a strong indication that your potential tenant would be high risk.

If you are still unsure which report would work best for you please contact us and our tenant referencing team will be happy to explain the differences to you in more detail.
Each report analyses the tenants personal information held by the credit reference agencies as standard.

Choose Legal 4 Landlords for all your Tenant Referencing requirements as they have The UK’s most advanced tenant referencing system for letting agents and landlords who demand speed, accuracy and reliability, every time.

Tenant Referencing By Legal 4 Landlords

This was written by Mike Clarke. Posted on at 11:30 am. Filed under Referencing. Tagged , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , . Bookmark the permalink. Follow comments here with the RSS feed. Both comments and trackbacks are currently closed.